Privacy Policy 


Last updated 05 June 2023

How we respect privacy when we deal with personal information collected by our organisation

This Privacy Policy applies to information the Charity (Tarvin Community Woodland Trust Ltd.) collects about individuals who interact with our organisation. It explains what personal information we collect and how we use it.

If you have any comments or questions about this notice, feel free to contact us at

  1. Personal data that we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Purpose                                        Data (key elements)                      Basis

Enquiring about our organisation and work. Becoming a volunteer, Member or Trustee

Name, address, email address, telephone number

Legitimate interests – it is necessary for us to read and store your message and personal details so that we can respond in the way that you would expect.

Subscribing to email updates about our work

Name, address, email address, telephone number

Consent – you have given your active consent.

Becoming a ‘Friend’ of TCWT

Name, address, email address, telephone number, bank account details

Legitimate interests – it is necessary for us to read and store your data so that we can communicate with you about your regular financial contribution towards the Woodland’s maintenance

Parent/Guardian consent (Example: TCW Run)

Name, address, email address, telephone number

Legitimate interests – we need consent from a Parent/Guardian for anyone under 16


  1. How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.

For example, we may use your personal information to:

  • reply to messages you send to us
  • Keep you updated about TCWT activities and events
  • Receive your regular monthly contribution into TCWT bank Account
  1. When we share your data

We will only pass your data to third parties in the following circumstances:

  • we are required by law to share your
  1. How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.

  1. Rights you have over your data

You have a range of rights over your data, which include the following:

  • Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this.
  • You have the right to ask for rectification and/or deletion of your 
  • You have the right of access to your 
  • You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here:

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

  1. 6. Modifications

We may modify this Privacy Policy from time to time. If a modification meaningfully reduces your rights, we will notify people whose personal data we hold and is affected.